BuildnBloom, an AI systems and automation provider, today announced the launch of its new AI Co-Pilot: a fully managed, done-for-you AI solution designed to help real estate teams scale their lead generation and client follow-up without hiring additional Virtual Assistants (VAs) or Inside Sales Agents (ISAs). The AI Co-Pilot acts as a 24/7 digital team member, handling everything from initial lead engagement and follow-up messaging to lead qualification, database reactivation, and even direct appointment booking on behalf of agents. The result is dramatically faster response times – cutting lead response from hours to mere seconds – and a surge in productivity that allows agents to focus on closing deals instead of chasing cold leads.
Instant Engagement, 24/7 Follow-Up, and Qualification via AI
Speed to lead is critical in real estate: studies show leads are 21 times more likely to convert when contacted within five minutes versus a 30-minute wait. Yet many agents still struggle with delayed follow-ups, often responding hours (or even days) after an inquiry comes in. The AI Co-Pilot eliminates this gap by engaging new leads immediately and persistently. By leveraging advanced conversational AI, the system can respond to online inquiries, emails, or text messages within seconds – far faster than the industry’s typical 22-hour average response time. This lightning-fast engagement ensures prospects get timely answers and attention, which has been shown to boost lead conversion rates by 35% or more.
Once a conversation is started, AI Co-Pilot continues to nurture the lead through automated yet personalized follow-up sequences. It asks qualifying questions, provides information on listings or services, and gauges the lead’s intent, handing off to a human agent only when the lead is ready or requests human help. All interactions are logged in the team’s CRM for transparency. Key capabilities of the AI Co-Pilot include:
- Immediate Lead Response: Instantly responds to new inquiries on websites, portals, or social media, ensuring no prospect waits for a reply.
- Automated Follow-Up Sequences: Sends timely follow-up texts and emails that persistently (but politely) check in with unresponsive leads over days or weeks, so “your team never misses a follow-up”
- Lead Qualification Conversations: Uses natural language understanding to converse with leads and ask key qualifying questions (e.g. timeline, budget, requirements), then scores or categorises the lead.
- Database Reactivation: Reaches out to the thousands of “dead” or dormant contacts in a CRM, rekindling interest through personalized check-ins. This turns old databases into new opportunities – “goldmines” with real deals hidden within
- Appointment Booking: When a lead is qualified and interested, the AI Co-Pilot can schedule meetings or listing appointments directly on agents’ calendars, eliminating back-and-forth scheduling. It essentially serves as a round-the-clock ISA that books pre-qualified appointments for the team.
“Real estate agents shouldn’t be losing deals just because they didn’t reply fast enough,” agreed Rayan and Richard Opondo, Co-Founders of BuildnBloom. “Our AI Co-Pilot gives every lead immediate attention and thoughtful follow-up without adding headcount. It’s about using technology to create leverage – so one agent can do the work of many, booking more appointments without burning out. We built this system to help teams grow smarter, not just hustle harder.”
Reviving “Dead” Leads and Booking More Listing Appointments
Beyond new inquiries, AI Co-Pilot excels at re-engaging stale leads that many teams have written off. Every real estate database contains hundreds or thousands of old prospects that went cold over the years. BuildnBloom’s system reactivates these contacts at scale, sending context-aware messages that often spark fresh conversations out of dormant leads. In the past year, BuildnBloom has helped dozens of agents turn their old contact lists into closed deals “with no new ad spend or hires required” by systematically nurturing those cold pipelines.
Early results from AI Co-Pilot deployments have been striking. For example, one brokerage using AI Co-Pilot reactivated 312 dormant leads in just 60 days, leading to a 121% increase in contact-to-appointment conversion ratio. By automating the outreach and follow-up process, the team also saved over 100 hours per month in manual calling and emailing.
On average, real estate teams piloting the AI Co-Pilot are adding 3–5 listing appointments per week to their calendars purely from the revived leads and faster response times. These are appointments that likely would have been missed without the always-on persistence of AI. “The system finds listing opportunities hiding in plain sight,” noted Opondo. “It’s like having an assistant who never sleeps, tirelessly mining your database and nurturing leads until they’re ready to transact.”
One Built-in AI advantage is consistency: the Co-Pilot follows up with every single lead systematically, whereas human agents might give up after a couple of attempts or forget older prospects. This consistent persistence means no lead falls through the cracks. Prospective sellers who requested a home valuation months ago, or buyers who paused their search last year, all receive timely check-ins tailored to their context. When those leads do come back to the table, the AI hands them off to the agents as warm, pre-qualified appointments. In short, AI Co-Pilot turns missed opportunities into new listings and deals, squeezing far more value out of existing lead sources.
Solving AI Vendor Pitfalls: Performance, Pricing, and Compliance
The launch of AI Co-Pilot comes at a time when many real estate teams are experimenting with AI chatbots and automated assistants – but have been disappointed by existing offerings. “We’ve heard from dozens of agents about AI solutions that cost a fortune and still didn’t move the needle,” Rayan said. “Either the bot wasn’t actually booking appointments, or it was spamming leads and causing compliance headaches. We knew we had to do better.” A common issue in the market is that some AI lead follow-up tools are overpriced subscription services with long contracts, yet yield low-quality conversations or require constant tweaking.
BuildnBloom addresses this by delivering AI Co-Pilot as a fully managed service – their team custom-builds and tunes the AI for each client’s database and processes, and continually monitors its performance. Instead of a one-size-fits-all bot, it’s an AI tailored to each business, maintained by BuildnBloom’s experts to ensure high engagement rates and genuine ROI.
Compliance is another critical differentiator. Lead engagement AI must navigate laws like email spam regulations and consumer privacy rules, which many tech vendors overlook at clients’ peril. Unsolicited blasts or improper use of data can land real estate teams in legal trouble. In fact, new regulations in 2025 (such as updated TCPA rules in the U.S.) require individual written consent before contacting leads with automated technologies – a sign that regulatory scrutiny on automated outreach is increasing. Privacy laws like GDPR internationally, and Australia’s own spam and privacy acts, also set strict guidelines. BuildnBloom’s AI Co-Pilot was built with compliance at its core.
The system only contacts leads that meet permission criteria and it throttles outreach to avoid spam-like behavior. All messages are compliant with CAN-SPAM email requirements and include easy opt-outs, and text follow-ups respect Do Not Call registries and required consent protocols. “A lot of lead-gen bots operate in a gray area – we don’t,” said Opondo. “Our clients can trust that every outreach is not only optimised for conversion but also by-the-book legally. We even track consent and opt-outs meticulously, so the AI never crosses compliance lines.”
Build n Bloom’s focus on compliance is reinforced by its leadership team, which uniquely includes a Director of Legislative Compliance and Risk Management among the founders. This ensures that real estate teams using AI Co-Pilot aren’t just getting more appointments, but doing so in a way that protects their reputation and avoids fines. The company notes that as regulations tighten, many “do-it-yourself” AI solutions will falter if they can’t adapt – but AI Co-Pilot is continually updated to meet new rules automatically, giving clients peace of mind.
Founder’s Vision: Leverage Without Burnout in Real Estate
BuildnBloom was founded by a group of entrepreneurs who saw first-hand how burnout and operational bottlenecks plague the real estate industry. Co-founder Richard Opondo experienced the grind of agents juggling endless follow-ups, data entry, and administrative tasks at the expense of personal time. That drove the team’s mission to “empower small and medium-sized businesses with cutting-edge AI tools that streamline operations, enhance productivity, and drive growth”. In real estate, that mission translates to giving agents their time (and sanity) back.
“Our goal at BuildnBloom is to create compound leverage for real estate teams – enabling one person to do the work of five, or a 10-person team to perform like a 50-person team, by intelligently automating the busywork,” said Rayan. “AI Co-Pilot is the embodiment of that goal. It tackles the repetitive yet crucial tasks – the constant texting, emailing, scheduling – that often lead to agent burnout. By removing that burden, agents can focus on what they do best: building relationships, providing expert advice, and negotiating deals. We want our clients to close more deals without working more hours. It’s about scaling up the business while scaling back the stress.”
Richard emphasised that AI Co-Pilot is not about replacing the human touch, but augmenting it. The system is designed to sound professional and helpful, but it knows when to step aside. The moment a lead is ready for a high-value conversation or has complex questions, the AI flags an agent to step in. “It’s a Co-Pilot, not an auto-pilot,” Rayan added. “The agent is always in command; we’re just giving them superpowers to cover more ground and respond faster than any human possibly could on their own.”
Real-World Success: Companion Health’s AI Transformation
While BuildnBloom’s AI Co-Pilot is launching with a focus on real estate teams, the technology’s impact extends beyond property sales. One early client, Companion Health, a leading disability services provider in Western Australia, partnered with BuildnBloom to build a full AI vertical across their operations – essentially installing AI-driven systems in multiple departments, from client engagement to back-office processes. This case study offers a glimpse of the transformative potential of done-for-you AI in any service-driven industry.
Prior to working with BuildnBloom, Companion Health faced bottlenecks in managing inquiries, scheduling, and compliance tracking across its services. After implementing BuildnBloom’s AI solutions (the precursor to today’s AI Co-Pilot), Companion Health saw a 5× increase in digital enquiries almost immediately, as the AI handled initial client interactions and triaged requests around the clock. The organisation also deployed AI assistants for internal operations – like an automated fleet management and maintenance scheduler – resulting in significant efficiency gains. Overall, Companion Health reports saving $222,000 in annual staffing costs thanks to automation and workflow improvements. Importantly, these AI-driven changes did not just cut costs; they improved service quality by ensuring no client inquiry went unanswered and critical tasks never slipped through the cracks.
“BuildnBloom helped us modernise and streamline nearly every aspect of our operations,” said a spokesperson for Companion Health. “We essentially have an AI-powered backbone now – a full AI vertical – supporting our teams. It’s helped us serve clients faster and more consistently. The results speak for themselves: fivefold growth in online inquiries and hundreds of thousands saved in overhead. We could not have achieved that manually without quadrupling our staff, which wasn’t feasible. The AI approach has been a game-changer for us.”
This success story underscores that the AI Co-Pilot approach is scalable beyond real estate, applying to any business that handles a high volume of repetitive inquiries or processes. “If AI can do all that for a healthcare provider like Companion, imagine what it can do in a typical real estate brokerage where lead follow-up is life or death,” Opondo noted. He added that BuildnBloom’s broader vision is to bring these kinds of results to all SMBs that are willing to embrace AI. Real estate just happens to be a sector ripe for disruption, given the heavy workload on agents and the vast amount of untapped lead data many teams already possess.
Availability and How to Get Started
The BuildnBloom AI Co-Pilot is available to real estate teams and agencies starting today. The company offers a free AI Strategy Session for interested teams to identify how AI Co-Pilot could fit into their business. In this no-obligation consultation, BuildnBloom’s experts will assess the team’s current lead management process, pinpoint 3–5 high-impact areas where AI automation could save time or increase conversions, and even show examples of the AI in action. Participants walk away with a custom “AI Systems Map” outlining how key parts of their operations could be systematised. “We’ve found that once clients see the map and the possibilities, the lightbulb goes off,” said Rayan. “Even if they don’t sign on, they gain value and clarity on what to do next.”
Real estate professionals can book a free strategy session directly via BuildnBloom’s website. The implementation of AI Co-Pilot is handled completely by BuildnBloom’s team as a turnkey service – from initial setup, AI training with the client’s data, to ongoing monitoring and optimisation. “We purposely made this a done-for-you solution,” Opondo explained. “Busy teams don’t need more software to learn; they just want outcomes. So we take care of the heavy lifting, and they reap the benefits.”
For more information or to schedule a demo and strategy call, visit buildnbloom.io and click on “Free AI Strategy Session”. With only a limited number of new client onboardings taken per month to ensure quality service, BuildnBloom encourages interested teams to get in touch early.
About BuildnBloom
BuildnBloom is a Perth-based provider of AI systems and automation solutions, specialising in done-for-you AI infrastructure that helps businesses save time, close more deals, and cut operational costs. Founded by Razwan Chawdhary, Rayan Ratego, and Richard Opondo – who collectively witnessed the challenges entrepreneurs face in scaling sustainably – BuildnBloom delivers AI-driven lead generation and operational automation services tailored to the unique needs of small and medium-sized businesses.
The company’s mission is to “empower SMBs with cutting-edge AI tools that streamline operations, enhance productivity, and drive growth”, creating sustainable success through intelligent systems. BuildnBloom’s flagship solutions, including the new AI Co-Pilot, provide clients with fully managed AI “co-workers” that handle tasks like lead follow-up, client onboarding, workflow management, and more. By combining deep technical expertise in AI with a focus on compliance and process design, BuildnBloom ensures its clients achieve compound leverage – doing more with less effort – while maintaining the human touch where it matters. Industries served include real estate, professional services, healthcare, and other verticals where lead management and customer engagement are critical. For more information, visit www.buildnbloom.io.